self hosted system for managing donations at museum
from trilobite@lemmy.ml to selfhosted@lemmy.world on 19 Jul 2025 19:09
https://lemmy.ml/post/33390659

Hi folks, we’re managing a museum where se don’t issue tickets to avoid being taxed. But we can accept donations which are not taxable. I was wondering if there was sonlme self hosted tool out there that would help us record the donation and maybe even allow us to print a receipt for the visitor so that they can claim tax relief on the donation. If the tool could also help us track the sales of souvenirs, that would be a bonus.

#selfhosted

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vk6flab@lemmy.radio on 19 Jul 2025 19:22 next collapse

A till.

And an accounting package.

No hosting required.

solrize@lemmy.ml on 19 Jul 2025 21:39 next collapse

How many of these donations are you processing per minute? Are they mostly cash, credit card, or what? If credit card, your payment processor likely has a category for donations, as well as different types of sale. These days they can usually email a receipt or print on on the payment terminal. I don’t see much self-hosted software in this.

trilobite@lemmy.ml on 21 Jul 2025 05:48 collapse

They are mostly cash. On average 5-10/day over a 5 hrs day.

solrize@lemmy.ml on 21 Jul 2025 08:09 next collapse

Pen and paper then. Too many computers.

…tumblr.com/…/tech-enthusiasts-everything-in-my-h…

Trainguyrom@reddthat.com on 21 Jul 2025 12:50 collapse

Yeah at that rate if you actually should be involving a computer you’re best off in a spreadsheet or maaaaybe a database frontend like saltcorn.

trilobite@lemmy.ml on 26 Jul 2025 13:42 collapse

You nave opened a new world vere. I had no idea that these no code solutions were not available. Sounds very interesting.

Trainguyrom@reddthat.com on 26 Jul 2025 20:22 collapse

Another idea I forgot to share is potentially just creating a worksheet that you can send to a printing company for paper forms. There’s tons of printing companies which you can just provide a PDF or even just a logo and some info and get a custom pad of paper printed with that, so it’ll have your logo and the fields you need then just rip off each sheet after it’s written out.

Otherwise if you really need this info digital, a spreadsheet or something in saltcorn is probably your best bet, but really you want to keep it simple at the scale you described (hence the custom printed pads of paper idea)

napkin2020@sh.itjust.works on 21 Jul 2025 09:22 next collapse

Microsoft Excel. LibreOffice Calc if you hate yourself.

I’m being serious. You don’t sound like you need anything fancier than that.

vane@lemmy.world on 21 Jul 2025 12:25 collapse

maybe some airtable alternative like nocodb or teable